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Annual General Meeting
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Annual General Meeting

21 a. The Annual General Meeting shall be held on such days as the Board of Directors may decide but in no case shall the said meeting be held at any later date than the last day of October in any year. Notice of the date thereof shall be mailed, setting out the time and place and any special business including changes in the bylaws to be transacted at such meeting. This notification shall be mailed not less than twenty-eight days before the date of said meeting. Two officers and eight of the voting membership shall constitute a quorum.

b. The Annual General Meeting may consider any ordinary business concerning the Association which may be brought before it and also such special business or motions of which due notice has been given, providing that all ordinary or special business of which notice in writing has been received by the Secretary not later than six weeks prior to the Annual General Meeting shall have precedence on the agenda. The said agenda shall be drawn up by the Secretary and approved by the Board of Directors and shall be brought before the meeting in the order approved by the Board of Directors at its meeting immediately before the Annual General Meeting.

c. Special General Meetings may be called by the Board of Directors and shall be called upon receipt of a written request signed by thirty (30) voting members or ten (10) percent of the voting members, whichever is the lesser. A notice calling a special meeting shall state that particular business to be transacted thereat and shall be mailed or otherwise communicated at least thirty (30) days before the date of the meeting. No business other than that which such notice has been given shall be transacted. Twenty (20) voting members or ten (10) percent of the voting members, whichever if the lesser, shall constitute a quorum.

d. At all General meetings the President shall preside, or in the event of the President’s absence, then the Vice-President. In the absence of both of the above named, the meeting shall elect a member to act as Chairman.

e. At the discretion of the Board of Directors a letter ballot of the members in good standing upon the register may be taken at any time upon matters affecting the interests of the Association. An interval of thirty days shall be allowed between the time when the ballots are mailed by the Secretary and the time when the return ballots are counted by him. Ballots not received by the Secretary within this period of thirty days shall be rejected.