Canadian Association of Cardio-Pulmonary Technologists
For not-for-profit organizations in Ontario, the privacy of personal information is governed by the Personal Information Protection and Electronic Documents Act (PIPEDA). This Policy is based on the standards required by
The CACPT recognizes members’ right to privacy with respect to their Personal Information. This Policy describes the way the CACPT collects, uses, safeguards discloses and disposes of Personal Information
Application of this Policy:
- This Policy applies to all individuals in connection with Personal Information that is collected, used, or disclosed during CACPT activity.
- Except as provided in PIPEDA the CACPT’s Board of Directors will have the authority to interpret any provision of this Policy that is contradictory, ambiguous or unclear.
- The CACPT is obligated to follow and abide by PIPEDA in all matter involving the collection, use, and disclosure of Personal Information
- In addition to fulfilling the legal obligation required by PIPEDA, the CACPT’s Stakeholders will not:
- Publish, communicate, divulge or disclose to any unauthorized person, firm, corporation or third party any Personal Information without the express written consent of the member.
- Knowingly place themselves in a position where they are under obligation to any organization to disclose any Personal Information.
- In the performance of their official duties, disclose Personal Information to family members, friends, colleagues, or organization in which their family members, friends or colleagues have an interest
- Derive personal benefit from Personal Information that they have acquired during the course of fulfilling their duties with the CACPT.
- Accept any gift or
favourthat could be construed as being given in anticipation of, or in recognition for the disclosure of Personal Information.
The CACPT may collect Personal Information from members and prospective members for the purpose that include, but are not limited to:
- Sending communication in the form of e-news or a newsletter with content related to the CACPT’s programs, events, activities, discipline, appeals and other pertinent information
- Publishing articles, media relations and postings on the CACPT website, displays or posters.
- Discipline results and long-term suspension list
2. Database Entry and Monitoring
- Registration of programs, events, and activities
- Database entry of membership status
- Monitoring of members success in challenging the national exam
3. The CACPT Stakeholders may collect Personal Information from members and prospective members for other purposes, provided that documented consent specifying the use of the Personal Information is obtained from the member or prospective member.
- By providing Personal Information to the CACPT, members are implying their consent to the use of that Personal Information for the purposes identified in the Identifying Purposes section.
- At the time of the collection of Personal Information and prior to the use or disclosure of the Personal Information, the CACPT will obtain consent from members and prospective members by lawful means. The CACPT may collect Personal Information without consent when it is reasonable to do so and permitted by law.
- In determining whether to obtain written or implied consent, the CACPT will take into account the sensitivity of the Personal Information, as well as the members’ reasonable expectations. Members may consent to the collection and specified use of Personal Information in the following ways:
- Completing and/or signing an application form
- Checking a checkbox or selecting an option (such as “Yes” or “I agree”)
- Providing written consent either physically or electronically
- Consenting verbally in person
- Consenting verbally over the phone
- The CACPT will not, as a condition of providing a product or services, require members to consent to the use, collection or disclosure of Personal Information beyond what is required to fulfill the specified purpose of the product or service
- A member may withdraw consent in writing, at any time, subject to legal or contractual restrictions. The CACPT will inform the member of the implications of withdrawing consent.
- The CACPT is not required to obtain consent for the collection of Personal Information and may use Personal Information without the individual’s knowledge or consent only if:
- It is clearly in the member’s interests and the opportunity for obtaining consent is not available in a timely manner.
- Knowledge and consent would compromise the availability or accuracy of the Personal Information and collection are required to investigate a breach of an agreement or a contravention of a federal or provincial law.
- An emergency threatens a individuals life, health or security
- The information is publicly available as specified in PIPEDA
- In order to minimize the possibility that inappropriate Personal Information may be used to make a decision about a member, Personal Information will be accurate, complete and as up-to-date as is necessary for the purpose for which it will be used.
- Personal Information will be retained as long as reasonably necessary to enable participation in CACPT programs, event, and activities and in order to maintain historical records as may be required by law or by governing organizations.
- Individuals with the CACPT will be made aware of the importance of maintaining the confidentiality of Personal Information and are required to comply with the CACPT’s Confidentiality Policy.
- Personal Information will be protected against loss or theft, unauthorized access, disclosure, copying use or modification by security safeguards appropriate to the sensitivity of the Personal Information.
- Personal Information that has been used to make a decision about a member will be maintained for a minimum of one year in order to allow the member the opportunity to access the Personal Information after the decision has been made.
- The CACPT will make the following information available to members:
- The means of gaining access to Personal Information held by the CACPT
- A description of the type of Personal Information held by the CACPT, including a general account of its use.
- Identification of any third parties to which the Personal Information is made available
- Upon written request, and with assistance from the CACPT after confirming the member’s identity, members may be informed of the existence, use, and disclosure of their Personal Information and will be given access to that Personal Information. Members are also entitled to be informed of the source of the Personal Information and provided with an account of third parties to which the Personal Information has been disclosed
- Unless there are reasonable grounds to extend the time limit, requested Personals Information will be disclosed to the member, at no cost to the member, within thirty (30) days of receipt of the written request.
- Members may be denied access to their Personal Information if the information:
- Is prohibitively costly to provide
- Contains references to other members
- Cannot be disclosed for legal, security or commercial proprietary purposes
- Is subject to solicitor-client privilege or litigation privilege
4. If the CACPT refuses a request for Personal Information, it shall inform the member the reasons for the refusal and identify the associated provisions of PIPEDA that support he refusal.